Hotels
Hotel Reservation Deadline: October 10
Agenda
Information Packet
Call for Volunteers
We are seeking volunteers to assist with the upcoming Annual Convention. Roles include serving as greeters, navigators, workshop helpers, providing light technical support, and runners (plus other duties as assigned). If you are interested in serving, please email Nerissa Crockett no later than Friday, October 3rd, and let us know which role(s) you are interested in. Your support will help us create a smooth, welcoming, and successful convention experience for all attendees.
Art Show
Telling Our Stories-Sharing Our Gifts in Art
Throughout Convention, two-dimensional art by members of the Association of Visual Artists of the Diocese of Virginia will be on display. The show will include works in a variety of media on paper, canvas, or wood. Many will be for sale by the artist, with a portion of proceeds given to support ministries of the Diocese. Watch for bursts of color around the Convention Center.
Susan E. Goff, Bishop, Author, Artist
Interim Rector, Church of the Holy Comforter, Richmond, Virginia
Book Signing
Canon David Pitts, who lives in Richmond, and is a parishioner at St. Stephen’s, has recently published a book, “Lift Up Your Hearts: Liturgies and Ceremonies of the Episcopal Church”. The Foreword was written by the recently retired Presiding Bishop Michael Curry, and the Prologue by Bishop Neil Alexander, retired from Atlanta and Sewanee, and who now serves as the Custodian of the Standard Book of Common Prayer. Bishop Stevenson is featured on the cover of the book. Canon Pitts will be available at the annual diocesan convention to discuss the book and for signing.
Location Information
Fredericksburg Convention Center
2371 Carl D. Silver Pkwy
Fredericksburg, VA 22401
Deadlines and Key Dates
September 29
Related Organizations Nomination Deadline
October 10
Hotel Reservation Deadlines
(Hilton Garden Inn, Hampton Inn & Suites, Homewood Suites, & Residence Inn)
October 20
Submission deadline for Resolutions, Amendments to the Constitution and Canons, and Annual Reports.
October 24
Ministry Fair and Exhibitor Deadline
(Pay via Check or Credit Card)
October 24
Annual Convention Registration Closes.
October 25
Open Hearings for Budget, Amendments to the Constitution & Canons, and Resolutions on Zoom.
10:00AM Budget
11:15AM Resolutions
1:30PM Amendments to the Constitution and Canons
October 31
Elected Positions Nomination Deadline.
Communications to Delegates
October 25 | Open Hearings are Today
October 23 | Open Hearings in 2 Days, Information Packet, Translation Note, Key Documents
October 17 | Deadline for Resolutions, Amendments, and Annual Reports
October 8 | Hotel Deadline Reminder
October 2 | Hotel Deadlines Approaching, Open Hearings Info, and More
September 4 | Annual Convention 2025: Telling Our Stories-Sharing Our Gifts
Contact Us
Bill Martin
Assistant to the Secretary
804-622-3195
bmartin@episcopalvirginia.org
Platinum Sponsor
Rules of Order
Participating at Convention
Voting Instructions: All delegates must bring a personal device (phone, tablet, or laptop) with internet access in order to participate in voting.
This year we will be using a new electronic voting system called VPOLL.
Speaking During Debate: Understanding how and when to voice your opinions during debate can be confusing. Watch this video to learn the ins and outs of this system.
Respiratory Guidance Guidelines: As the threat from COVID-19 becomes more similar to that of other common respiratory viruses, the CDC is issuing Respiratory Virus Guidance, rather than additional virus-specific guidance.
Translation Announcement
As in previous years, Spanish translation will be available. This year, we are partnering with a new translation company, and in addition to Spanish, we are pleased to offer Korean translation as well.
Translation will be accessed through your own device (preferably a mobile phone) and earbuds. You may download the Interprefy app ahead of time or wait until you arrive at the Convention Center to do so.
A limited number of earbuds will be available for those who forget theirs. You can pick them up at the Tech Table or ask a staff member with a red name badge or one of our volunteers wearing red shirts for assistance.
Delegate and Church Forms
Open Hearings
Open Hearings for Budget, Amendments to the Constitution & Canons, and Resolutions on Zoom.
10:00AM Budget
11:15AM Resolutions
Additional Documents for Delegate Review Prior to Annual Convention
Amendments to the Constitution and Canons
C-1 Amendments to the Constitution
Second Reading with Attachment
Spanish Version
C-2 Amendments to the Constitution
First Reading
Read
C-4 Amendment to Article III.1(e)
First Reading
Spanish Version
C-5 Amend Canon 2 to add Section 7
Read
Spanish Version
C-5a Amend Canon 2 to add Section 7
Read
C-6 A Resolution Supporting Youth Delegates to Diocesan Convention
Read
Resolutions
Budget
Nominations (General Convention Deputy, Province III Deputy, Standing Committee)
Elected Positions
Elected Positions Nomination Form
Due October 31
Related Organizations
Related Organizations Nomination Form
Due September 29
Annual Reports
Ministry Fair
All Committees, Commissions, and Related Organizations of the Diocese of Virginia are invited to register for a table and share the work of their ministry at the Ministry Fair.
The deadline to register for the Ministry Fair is October 24.
Exhibitors
All Non-Profit and Commercial Exhibitors must purchase a table to participate and may do so by either credit card or check.
The deadline to register as an Exhibitor is October 24.
Affinity Groups
BIPOC Gathering
November 6th
3:00pm – 4:45pm
VA Credit Union Stadium
All BIPOC (Black, Indigenous, People of Color) clergy and lay delegates to Convention are invited to attend this gathering. The reception will take place at the Virginia Credit Union Stadium, located directly behind the Convention Center. Following the gathering, Evensong will be held at the Convention Center. Questions? Contact Canon Lee Hill.
LGBTQIA+ Clergy Gathering
LBGTQ+ Clergy Gathering
6:45pm – 7:45pm
VA Credit Union Stadium
This first-of-its-kind gathering will be a safe space for priests and deacons in the Diocese of Virginia who identify as members of the LGBTQIA+ community to gather, meet each other, and grow in collegiality and support. Questions? Contact the Rev. Charles Dupree or the Rev. Burl Salmon.
Workshops
On Friday, November 7, members of Convention will be able to choose workshops to attend at 2:00 and 3:00p.
Bronze Sponsors
